About the Opportunity

We are seeking a highly organized, detail-oriented, and dependable HR Administrative Assistant to provide comprehensive administrative support to the Human Resources function. This role will assist with employee records, recruitment coordination, onboarding, HR documentation, scheduling, reporting, and day-to-day people operations.

The HR Administrative Assistant will work closely with HR leadership, recruiters, employees, managers, payroll teams, and other internal stakeholders to ensure HR processes are handled accurately, efficiently, and confidentially. The ideal candidate is comfortable working with sensitive information, managing multiple priorities, and supporting a fast-paced remote workforce.

This position provides an excellent opportunity for an HR professional to develop broad experience across recruitment, employee administration, HR systems, and people operations.

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Essential Duties and Responsibilities

• Provide administrative support to the Human Resources department and HR leadership.
• Maintain accurate and confidential employee records, files, and documentation.
• Assist with recruitment coordination, interview scheduling, candidate communications, and hiring documentation.
• Support employee onboarding and orientation processes.
• Prepare employment letters, HR forms, reports, spreadsheets, and correspondence.
• Enter and update employee information in HRIS and other internal systems.
• Respond to routine employee inquiries and direct complex matters to appropriate HR personnel.
• Coordinate HR meetings, appointments, interviews, and virtual events.
• Assist with benefits administration and employee enrollment documentation.
• Support payroll processes by maintaining accurate employee records and providing required documentation.
• Track employee status changes, certifications, required forms, and important HR deadlines.
• Assist with performance review administration and employee development activities.
• Prepare HR reports and workforce data summaries.
• Maintain compliance documentation and support internal HR audits.
• Handle sensitive employee and organizational information with strict confidentiality.
• Identify opportunities to improve HR administrative processes and workflows.

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Job Qualifications and Requirements

• High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Minimum 2 years of experience in Human Resources, administrative support, recruiting coordination, or a related role.
• Familiarity with HRIS platforms and employee information systems.
• Strong proficiency with Microsoft Office and Google Workspace.
• Experience with Zoom, Microsoft Teams, Slack, or similar collaboration tools.
• Basic understanding of Human Resources processes and employment documentation.
• Strong data entry, recordkeeping, and organizational skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound professional judgment.

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Personal Capabilities and Qualifications

• Highly organized and detail-oriented.
• Strong interpersonal and communication skills.
• Professional, approachable, and service-oriented.
• Discreet and trustworthy when handling confidential information.
• Proactive and dependable work style.
• Strong multitasking and time-management capabilities.
• Ability to work independently in a fully remote environment.
• Strong problem-solving and administrative skills.
• Adaptable and comfortable learning new HR technologies.
• High level of accountability and professionalism.

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Strategic Support

The HR Administrative Assistant provides essential administrative support that enables the Human Resources function to operate effectively across a distributed workforce. This role helps ensure employee records, recruitment activities, onboarding processes, HR documentation, and administrative workflows remain accurate and organized.

Through reliable HR administration and responsive employee support, this position contributes to operational efficiency, employee experience, compliance, and the overall effectiveness of the organization’s people operations.

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Working Conditions

• Fully Remote position within the United States.
• Standard Monday through Friday business schedule.
• Reliable internet connection and dedicated remote workspace required.
• Frequent communication with HR professionals, employees, candidates, managers, and external partners.
• Flexible scheduling may occasionally be required for interviews, onboarding, or HR meetings.
• Company-provided technology, HR systems, and remote collaboration tools.

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Job Function

The HR Administrative Assistant is responsible for providing administrative and operational support across Human Resources, including employee records, recruitment coordination, onboarding, HR documentation, scheduling, reporting, and employee communications. This role ensures HR processes are accurate, confidential, organized, and efficiently managed.

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Compensation & Benefits

Compensation Package: $100,000 – $155,000 annually, based on HR experience, administrative expertise, HRIS proficiency, industry background, and overall qualifications.

Our comprehensive benefits package includes:

• Annual performance bonus
• Comprehensive medical, dental, and vision insurance
• 401(k) retirement savings plan with company matching
• Flexible paid time off and company holidays
• Paid parental and family leave
• Remote work and home office reimbursement
• Professional development and HR certification support
• Continuing education and training programs
• Employee wellness and mental health resources
• Life, AD&D, and disability insurance
• Employee Assistance Program (EAP)
• Flexible remote work environment
• Career advancement opportunities within a growing organization

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Why Join Us

Join an organization that values its people and is committed to building efficient, modern, and employee-focused Human Resources operations. We provide our HR professionals with the technology, resources, and development opportunities needed to grow their careers.

As an HR Administrative Assistant, you will work alongside experienced HR professionals, support important workforce initiatives, and contribute directly to an organized and positive employee experience.

If you are dependable, detail-oriented, discreet, and passionate about Human Resources and administrative excellence, we invite you to join our fully remote team.