About the Company
We are a Fortune 500 global organization providing innovative technology, manufacturing, healthcare, logistics, and professional services to customers across North America and international markets. Our success is built on operational excellence, financial integrity, and a commitment to delivering exceptional value through disciplined financial management and continuous process improvement.
Our Finance & Accounting organization plays a vital role in supporting enterprise growth by ensuring accurate financial reporting, efficient transaction processing, regulatory compliance, and strategic business planning. Through advanced financial systems, automation, artificial intelligence, and data-driven decision-making, we optimize financial operations while maintaining the highest standards of accuracy, transparency, and accountability.
We are seeking a highly organized Accounts Payable Administrator to support enterprise accounts payable operations by managing vendor invoices, payment processing, account reconciliations, and financial record maintenance. This position is responsible for ensuring timely and accurate payment processing while maintaining strong vendor relationships and supporting compliance with company policies and accounting standards.
The Accounts Payable Administrator collaborates closely with Procurement, Finance, Treasury, Internal Audit, Operations, Supply Chain, and external vendors to ensure efficient financial operations and continuous process improvement.
This opportunity is ideal for finance professionals who are detail-oriented, analytical, and passionate about maintaining financial accuracy while contributing to operational excellence.
Essential Duties and Responsibilities
- Review, validate, and process vendor invoices for accuracy and compliance with company policies.
- Prepare and process electronic payments, ACH transfers, wire transfers, and check disbursements.
- Maintain accurate accounts payable records within enterprise ERP systems.
- Reconcile vendor statements and resolve invoice discrepancies promptly.
- Collaborate with Procurement and Receiving teams to ensure proper invoice matching and approval workflows.
- Support month-end and year-end closing activities, including accruals and account reconciliations.
- Monitor outstanding liabilities and ensure payments are processed within agreed payment terms.
- Respond to vendor inquiries while maintaining professional business relationships.
- Assist with internal and external audits by preparing financial documentation and supporting records.
- Develop accounts payable reports, aging summaries, payment analysis, and operational dashboards.
- Recommend process improvements that enhance efficiency, automation, and financial controls.
- Ensure compliance with Generally Accepted Accounting Principles (GAAP), company policies, and internal controls.
- Support implementation of ERP upgrades, automation initiatives, and digital finance transformation projects.
- Maintain confidential financial information with the highest level of integrity.
Job Qualifications and Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline preferred.
- Associate degree with equivalent professional experience will also be considered.
- Minimum of 3 years of experience in Accounts Payable, Accounting, Finance Operations, or Financial Administration.
- Experience using ERP systems such as SAP, Oracle, Microsoft Dynamics 365, Workday, NetSuite, or similar enterprise accounting platforms.
- Strong proficiency in Microsoft Excel and Microsoft Office Suite.
- Knowledge of accounts payable processes, invoice management, vendor reconciliation, and financial reporting.
- Familiarity with GAAP, internal controls, and audit compliance requirements.
- Professional certifications such as AIPB, CAPA, or other accounting credentials are considered an advantage.
- Strong organizational, analytical, and communication skills.
Personal Capabilities and Qualifications
The successful Accounts Payable Administrator is highly organized, detail-oriented, and committed to maintaining financial accuracy while delivering exceptional customer service to internal and external stakeholders.
Ideal candidates possess:
- Strong accounts payable and financial operations expertise.
- Excellent analytical and reconciliation skills.
- Outstanding organizational and time management abilities.
- High attention to detail and financial accuracy.
- Strong communication and vendor relationship management skills.
- Effective problem-solving and decision-making capabilities.
- Professional integrity and accountability.
- Ability to manage multiple priorities in a fast-paced environment.
- Continuous improvement mindset.
- Commitment to confidentiality and ethical financial practices.
Strategic Support
As a member of the Finance & Accounting organization, the Accounts Payable Administrator provides strategic support by:
- Ensuring timely and accurate vendor payments.
- Strengthening financial controls and regulatory compliance.
- Supporting enterprise cash flow management.
- Improving operational efficiency through automation and process optimization.
- Enhancing vendor relationships and payment accuracy.
- Supporting financial reporting and audit readiness.
- Reducing operational risk through strong financial governance.
- Contributing to long-term financial excellence and business growth.
Working Conditions
- Fully Remote position within the United States.
- Flexible work schedule supporting collaboration across multiple U.S. time zones.
- Approximately 5–10% domestic travel for finance meetings, training programs, and annual planning sessions.
- Company-provided laptop, secure ERP systems access, accounting software, and home office technology support.
- Collaborative environment focused on integrity, operational excellence, innovation, and professional development.
Job Function
The Accounts Payable Administrator is responsible for managing enterprise accounts payable operations, ensuring accurate invoice processing, maintaining vendor relationships, supporting financial reporting, and strengthening internal financial controls. This role partners with finance, procurement, operations, treasury, and audit teams to deliver efficient payment processing while supporting enterprise financial performance and compliance. Success is measured through payment accuracy, processing efficiency, vendor satisfaction, audit performance, compliance, and operational effectiveness.
Compensation & Benefits
Compensation Package
Base Salary: $228,000 – $288,000 USD annually
Compensation is determined based on accounting experience, ERP expertise, financial operations knowledge, geographic location, certifications, and overall qualifications.
Eligible employees may also receive:
- Annual Performance Bonus
- Finance Excellence Incentive Program
- Long-Term Equity Incentive Program (Role Eligible)
- 401(k) with Company Match
- Comprehensive Medical, Dental, and Vision Insurance
- Flexible Paid Time Off
- Paid Company Holidays
- Paid Parental and Family Leave
- Professional Certification and Continuing Education Reimbursement
- Home Office and Technology Stipend
- Employee Stock Purchase Program (where applicable)
- Wellness and Mental Health Benefits
- Life and Disability Insurance
- Career advancement opportunities into Senior Accounts Payable Analyst, Accounts Payable Manager, Accounting Manager, Finance Manager, or Controller.
Why Join Us
Financial excellence begins with accurate and efficient accounts payable operations. As an Accounts Payable Administrator, you’ll play a key role in ensuring the integrity of our financial processes while supporting enterprise growth through operational excellence and strong financial governance.
You’ll collaborate with experienced finance professionals, accounting leaders, procurement teams, and business partners while working with modern ERP systems, automation technologies, and enterprise financial platforms. We foster a culture of collaboration, continuous improvement, and professional growth where your contributions directly support the organization’s long-term financial success.
Job Features
| Job Category | Finance & Accounting |