Senior Administrative Assistant

Company Overview

We are a dynamic and rapidly expanding enterprise technology organization operating in a complex business environment where strong administrative support, operational coordination, communication discipline, executive readiness, documentation accuracy, and cross-functional follow-through directly influence organizational performance. Our organization supports executive leaders, business units, customer-facing teams, internal operations, remote employees, strategic initiatives, and enterprise workflows that require dependable administrative execution and strong business judgment.

As companies scale across remote-first and digitally connected environments, administrative support has become far more strategic than routine scheduling, document handling, or basic office coordination. Senior administrative professionals help leaders manage priorities, organize information, coordinate communication, improve meeting readiness, track deliverables, protect time, and ensure business activity moves forward with clarity and professionalism. The Senior Administrative Assistant role is central to helping teams and leaders operate with greater discipline, responsiveness, and efficiency.

Our company is investing heavily in digital operations, AI-enabled productivity tools, workflow automation, executive communication systems, knowledge management, project tracking, meeting effectiveness, business process documentation, internal collaboration, and scalable administrative support practices. We are seeking a highly capable Senior Administrative Assistant who can provide polished administrative, organizational, and coordination support across a large remote-first enterprise environment.

This is not a traditional administrative assistant role focused only on calendar updates, file organization, or routine clerical tasks. The Senior Administrative Assistant will serve as a trusted business support partner responsible for managing schedules, preparing materials, coordinating meetings, organizing documents, tracking follow-ups, supporting projects, improving administrative workflows, and helping leaders and teams stay aligned around important priorities.

The selected candidate will work closely with executives, department leaders, operations teams, finance, HR, legal, communications, customer-facing teams, vendors, and internal stakeholders to ensure administrative needs are handled accurately, confidentially, and professionally. This role will support both daily coordination and broader improvements to communication routines, documentation quality, meeting preparation, and operational follow-through.

This is a strong opportunity for an experienced administrative professional who wants to work in a high-trust environment, support senior business leaders, improve operational organization, and contribute to the effectiveness of a large technology-driven company.

Your Role at the Company

As Senior Administrative Assistant, you will provide advanced administrative support to leaders, teams, and business functions while helping manage schedules, communication, documentation, meetings, project follow-up, expenses, travel, and operational coordination.

You will be responsible for organizing calendars, preparing meeting materials, coordinating stakeholder communication, maintaining records, processing administrative requests, tracking action items, supporting special projects, and ensuring business support activities are completed with accuracy and professionalism.

You will serve as a dependable administrative partner while maintaining accountability for confidentiality, responsiveness, organization, documentation quality, communication clarity, and timely follow-through.

The ideal candidate combines administrative expertise, business awareness, strong communication, technology fluency, attention to detail, emotional intelligence, and the ability to anticipate needs in a fast-paced remote environment.

What You’ll Do

Manage complex calendars, recurring meetings, cross-functional sessions, leadership reviews, customer-related meetings, vendor discussions, and internal coordination activities.

Coordinate meeting logistics, including agendas, attendees, materials, virtual links, reminders, notes, action items, and follow-up communication.

Prepare documents, presentations, reports, briefing materials, meeting summaries, leadership updates, spreadsheets, trackers, and internal communication drafts.

Support leaders and teams by organizing priorities, tracking deadlines, managing requests, coordinating follow-ups, and helping ensure commitments are completed.

Serve as a professional point of contact for internal stakeholders, external partners, vendors, customers, candidates, and cross-functional teams where appropriate.

Coordinate travel arrangements, meeting logistics, itineraries, accommodations, transportation, and related administrative details when required.

Process expense reports, purchase requests, invoices, reimbursements, vendor documentation, and administrative finance items in coordination with Finance or Procurement.

Maintain organized files, records, contact lists, shared drives, documents, project trackers, process notes, meeting materials, and confidential business information.

Support special projects by gathering information, organizing updates, tracking milestones, preparing summaries, coordinating deliverables, and following up with stakeholders.

Partner with Operations, Finance, HR, Legal, Communications, IT, Sales, Customer Success, Product, and other teams to coordinate administrative needs and resolve workflow issues.

Assist with planning team meetings, leadership offsites, virtual events, training sessions, employee engagement activities, customer meetings, and department workshops.

Improve administrative workflows by identifying scheduling issues, documentation gaps, communication delays, process friction, and opportunities for better organization.

Use modern productivity, collaboration, document management, scheduling, project tracking, expense, and AI-enabled tools to support efficient business operations.

Handle confidential information with professionalism, discretion, accuracy, and appropriate judgment at all times.

What You’ll Bring

7+ years of experience as an Administrative Assistant, Senior Administrative Assistant, Executive Assistant, Administrative Coordinator, Business Operations Coordinator, Office Manager, or similar administrative support role.

Experience supporting senior leaders, department heads, business teams, executives, project teams, or cross-functional operations in fast-paced organizations.

Experience working within enterprise SaaS, AI-enabled technology, cloud platforms, healthcare technology, financial services, professional services, consulting, business operations, or large remote-first organizations preferred.

Strong experience managing calendars, coordinating meetings, preparing materials, processing expenses, organizing documents, supporting travel, and tracking follow-up actions.

Excellent written and verbal communication skills with the ability to prepare clear messages, summaries, meeting notes, updates, and stakeholder communications.

Strong technology skills with tools such as Google Workspace, Microsoft 365, Slack, Zoom, Teams, Asana, Monday.com, Jira, Concur, Expensify, DocuSign, Notion, Airtable, Salesforce, or similar platforms.

Ability to support confidential administrative matters, employee information, financial documents, customer details, vendor records, legal-sensitive materials, and internal business discussions with discretion.

Strong organizational skills with the ability to manage multiple calendars, priorities, documents, deadlines, requests, meetings, and shifting business needs.

Experience supporting leadership meetings, customer sessions, team events, business reviews, training sessions, project updates, or strategic planning activities preferred.

Strong judgment, professionalism, emotional intelligence, problem-solving ability, attention to detail, and follow-through.

Ability to work with Executive Leadership, Operations, Finance, HR, Legal, Communications, IT, Sales, Customer Success, Product, vendors, and external stakeholders.

Bachelor’s degree in Business Administration, Communications, Management, Organizational Leadership, or a related field preferred.

Advanced administrative training, project coordination certification, business operations training, or executive support certification preferred.

Benefits

Competitive compensation package.

Comprehensive medical, dental, and vision healthcare coverage.

Flexible remote-first work environment.

Performance bonus eligibility.

Administrative excellence and business support incentive opportunities.

Long-term incentive opportunities where applicable.

Retirement savings plan with company contribution.

Professional development and continuing education reimbursement.

Administrative support, business operations, project coordination, communication, productivity tools, and leadership support training resources.

Wellness and mental health support programs.

Paid time off and company holidays.

Opportunity to support senior leaders and participate in high-visibility business, operational, customer, and leadership initiatives.

Access to modern scheduling, collaboration, workflow, document management, expense, communication, and AI-enabled productivity platforms.

Personal Capabilities and Qualifications

Highly organized administrative professional with strong ownership of schedules, documents, follow-ups, communication, and operational details.

Professional and polished, with the ability to represent leaders and teams with discretion, tact, responsiveness, and strong judgment.

Strong communicator who can prepare clear messages, summarize information, manage expectations, and coordinate across multiple stakeholder groups.

Proactive and anticipatory, with the ability to identify needs, resolve issues, prevent scheduling conflicts, and keep priorities moving.

Confidential and trustworthy, with the ability to handle sensitive employee, customer, financial, vendor, legal, and business information appropriately.

Calm and effective under pressure, especially during urgent schedule changes, meeting deadlines, travel issues, leadership requests, or operational escalations.

Technology-fluent and comfortable using digital tools, collaboration systems, productivity platforms, and AI-enabled workflow support.

Strong attention to detail with the ability to maintain accuracy across calendars, documents, expenses, meeting notes, records, and communications.

Collaborative and able to work effectively with leaders, employees, business teams, customers, vendors, and cross-functional partners.

Business-minded and practical, with the ability to understand priorities and support activities that improve team and leadership effectiveness.

Strategic Support

Support leaders and teams by improving schedule discipline, communication flow, meeting readiness, documentation quality, and follow-through on business priorities.

Help managers and executives manage time and attention by organizing calendars, preparing materials, resolving conflicts, and protecting focus for high-priority work.

Support business planning and operational coordination by organizing information, tracking initiatives, preparing summaries, and coordinating updates.

Improve administrative scalability through better workflows, templates, documentation, meeting routines, communication systems, and process organization.

Support team alignment by coordinating cross-functional meetings, follow-up actions, decision notes, stakeholder updates, and communication between departments.

Contribute to productivity by reducing administrative friction, improving meeting preparation, organizing records, and ensuring key commitments are tracked.

Support customer, partner, vendor, and stakeholder engagement by preparing logistics, briefing materials, schedules, notes, and communication support.

Partner with Operations, Finance, HR, Legal, Communications, IT, Sales, Customer Success, and Product teams to coordinate administrative needs and time-sensitive priorities.

Support special projects, business reviews, internal events, leadership meetings, and strategic planning sessions where administrative coordination is required.

Help strengthen administrative operations by turning support work into a disciplined business function that improves clarity, reliability, and execution.

Working Conditions

Remote-first senior administrative support role.

Periodic travel may be required for leadership meetings, team offsites, company gatherings, customer events, training sessions, conferences, or strategic planning workshops.

High-visibility role supporting senior leaders, department priorities, business communication, and organizational coordination.

Fast-paced environment focused on growth, innovation, operational excellence, customer outcomes, and leadership effectiveness.

Regular collaboration with executives, department leaders, business units, customers, vendors, external partners, and internal stakeholders.

Opportunity to influence administrative efficiency, communication quality, meeting effectiveness, documentation discipline, and cross-functional coordination.

Requires flexibility during urgent schedule changes, travel needs, business deadlines, customer meetings, leadership requests, company events, and time-sensitive operational priorities.

Role requires handling confidential employee information, customer details, financial information, vendor documents, legal-sensitive materials, internal strategy documents, and leadership communications with discretion.

Job Function

Senior Administrative Support.

Executive and Leadership Support.

Calendar Management.

Meeting Coordination.

Business Operations Support.

Administrative Project Coordination.

Document Management.

Travel and Expense Coordination.

Internal Communication Support.

Stakeholder Coordination.

Confidential Records Management.

Team Operations Support.

Administrative Process Improvement.

Remote Administrative Support.

Productivity and Workflow Coordination.

Compensation & Benefits

Compensation Package: $330,000 – $410,000

Base Salary: $330,000 – $410,000.

Annual Performance Bonus.

Administrative Excellence Incentives.

Business Coordination and Operational Support Incentives.

Long-Term Incentive Eligibility where applicable.

Additional benefits may include:

• Comprehensive healthcare coverage.

• Retirement savings plan with company contribution.

• Wellness and mental health programs.

• Professional education assistance.

• Flexible remote work environment.

• Paid time off and company holidays.

• Senior administrative support, executive communication, business operations, project coordination, productivity tools, and leadership support training.

• Access to modern scheduling, collaboration, workflow, document management, expense, communication, and AI-enabled productivity platforms.

Equal Opportunity Statement

We are committed to fostering a workplace where innovation, diversity, and inclusion drive meaningful business outcomes. We provide equal employment opportunities to all applicants and employees regardless of race, religion, gender, age, disability, veteran status, sexual orientation, or any other protected characteristic under applicable law.

Why Join Us

Support senior leaders and business teams in a high-impact, high-trust remote-first organization.

Play a meaningful role in improving scheduling discipline, communication quality, documentation, and operational coordination.

Work closely with leaders on business meetings, customer priorities, internal initiatives, and organizational execution.

Build a strong professional platform in senior administration, business operations, stakeholder coordination, and leadership support.

Join an organization investing heavily in digital operations, AI-enabled productivity, scalable business systems, leadership effectiveness, and long-term enterprise growth.

Contribute to a company where strong administrative support is valued as a business function that helps leaders and teams operate with greater clarity, speed, and professionalism.